Facilities Use Application Process

  1. Date Availability
    Call the church: 301-989-4673 or email: info@lwicc.org to contact the Calendar Administrator and confirm the availability of your requested date.
  1. Submit Request
    Complete the Room Request Form online. To request the form link, email the church at info@lwicc.org.
  2. Calendar Review
    The LWICC Church Calendar Administrator will review the request and verify date availability on the church calendar.
  3. Administrative Review
    Once availability is confirmed, the request will be forwarded to the LWICC Administrative Team for review and approval.
  4. Request Clarification
    The Calendar Administrator will contact the Requestor to obtain or clarify any additional information required for review.
  5. Approval Notification
    Upon approval, the Calendar Administrator will notify the Requestor by email.
  6. Deposit Requirement
    For non-LWICC ministerial events (Events hosted by Requestors who are not listed in the Living Word Ministries Booklet), a cost-recovery fee will be required to cover applicable facility-related expenses, including:
  • Safety Personnel – Personnel required before or after normal building opening/closing hours.
  • Utilities and Supplies – Water, electricity/gas, and facility supplies (e.g., toilet paper and other consumables).
  • Wear and Tear – Costs associated with normal use of the facility.
  • Refundable Damage/Cleaning Deposit – The deposit will be refunded to the Requestor provided the facility is left clean and free of damage following the event.
  • Technical Support – Technical assistance required for the event.
  1. Calendar Confirmation
    Upon receipt of the required deposit, the event will be placed on the LWICC Calendar, and written confirmation will be sent to the Requestor.

Note:
  • Facility Request Timeline – LWICC requires up to 21 days to process facility requests. To allow sufficient time for review and approval, Requestors are encouraged to submit facility request forms as early as possible, but no more than 60 days prior to the event date.
  • Submission of a facilities request form does not guarantee approval or reservation of the requested space. The facility is not considered secured until all applicable approval and cost covering requirements(for non-ministerial events) have been satisfied.